Your Complete Guide to a Stress-Free Commercial Relocation
Whether you’re relocating a small startup or a corporate headquarters, E-Logic Moving is here to help your business make a smooth transition. With so many moving parts, literally and figuratively, commercial relocations can be overwhelming. That’s why we’ve created this comprehensive office move checklist to help you stay on track, minimize disruption, and keep your team focused.
From early planning to post-move setup, this guide walks you through every step of the process. Use it as a commercial move planning checklist to ensure no task gets overlooked, empowering you to take control of your business’s relocation.
And if you’re looking for professional support at any step, our team at E-Logic Moving is ready to help, providing you with the reassurance and confidence you need during this complex process.
8 Weeks Before Your Move
Laying the Groundwork
- Appoint a Move Coordinator: Assign a point person or committee to lead the relocation. This person should coordinate vendors, create timelines, and oversee every detail.
- Define the Scope of the Move: Are you relocating the entire office or just certain departments? Will the move happen all at once or in phases?
- Set a Budget: Include moving services, furniture upgrades, IT setup, downtime, and temporary storage if needed.
- Book a Professional Moving Company: Schedule your preferred movers as early as possible. E-Logic Moving can tailor services to your office’s size, needs, and timeline.
- Notify Your Landlord: Review your lease agreement for move-out policies and give the appropriate notice.
- Create a Master Timeline: Break down the move into weekly tasks with deadlines and checkpoints.
6 Weeks Before Your Move
Getting Organized
- Communicate with Your Team: It’s crucial to keep all employees informed about the move date, new address, parking, and what to expect. Consider holding a staff meeting or town hall to ensure everyone feels involved and part of the process.
- Conduct a Full Inventory: Decide what’s moving, what’s being donated or discarded, and what needs to be purchased new.
- Order New Furniture & Equipment: Plan lead times to avoid delays. Include desks, chairs, lighting, and common area furnishings.
- Review Technology Needs: Coordinate with your IT team to assess server rooms, cabling, hardware updates, and data security.
- Arrange for File & Record Management: Digitize files where possible and securely shred unneeded paper documents.
4 Weeks Before Your Move
Preparing to Pack
- Update Vendors & Service Providers: Notify internet providers, utilities, security services, and office supply vendors about your upcoming move.
- Update Your Business Address: Change your website, Google Business listing, marketing materials, and legal documents.
- Order Moving Supplies: Stock up on boxes, labels, bins, bubble wrap, and specialty packing for electronics.
- Assign Department-Specific Tasks: Designate packing responsibilities and move prep duties to each department.
- Create an Office Floor Plan: Draft a layout of the new space to guide movers and ensure workstations are set up efficiently.
2 Weeks Before Your Move
Final Preparations
- Label Everything Clearly: Use color-coded labels by department or floor to ensure clear identification. Mark each box with its contents and new location.
- Back-Up Data: Ensure critical files and systems are backed up to the cloud or external servers before disconnection.
- Coordinate with Building Management: Reserve elevator access, confirm loading dock availability and check for moving-day restrictions.
- Confirm Your Moving Day Schedule: Review details with your moving company, including timing, access points, and special instructions.
- Notify Clients & Partners: Send out a formal announcement about your move and any potential business interruptions.
1 Week Before Your Move
Final Checks & Team Prep
- Test Internet & Phone Lines at New Office: Coordinate with IT and telecom vendors to ensure smooth setup and functionality.
- Pack Personal Items: Have employees clear desks, drawers, and personal belongings. Supply each person with a labeled crate.
- Prepare an Essentials Box: Include office supplies, paper, chargers, keys, and cleaning products for move-in day.
- Distribute Floor Plans to Movers: Provide both printed and digital versions to help expedite unloading and setup.
- Conduct a Walkthrough: Do a final sweep of your current office and confirm that everything is ready for the big day.
Moving Day
Game Time
- Designate an On-Site Move Supervisor: Have someone available to answer questions, direct movers, and handle unexpected issues.
- Create Clear Access Paths: Ensure doors, hallways, and elevators are free of clutter to ensure a safe and efficient move.
- Double-check inventory: Confirm that all high-value or sensitive items have been accounted for and properly packed.
- Transport IT Equipment Safely: Secure servers, computers, monitors, and phones with proper packing materials or let the pros handle it.
- Keep Morale High: Provide coffee, water, and snacks for the team—and the movers!
Post-Move: First Week in the New Space
Getting Settled
- Unpack Essential Items First: Focus on operational areas, such as IT, the front desk, and conference rooms.
- Distribute Keys & Access Cards: Ensure all staff can enter and navigate the new space.
- Test All Equipment: Ensure that phones, computers, printers, and security systems are fully functional.
- Conduct a Team Walkthrough: Introduce employees to the new layout, safety exits, bathrooms, and shared spaces.
- Celebrate the Move: Host a team lunch or happy hour to welcome everyone into the new office.
Need Help Executing Your Office Move?
Let E-Logic Moving take the stress out of your corporate relocation. From tech transitions to heavy furniture logistics, our professional team has your back every step of the way. We specialize in organized, disruption-free commercial moves that prioritize your time, budget, and business continuity.
Need help planning?
Want hands-off packing and equipment transport?
Working with a tight schedule?
Let’s make your office move efficient, safe, and seamless.
Whether you’re downsizing, expanding, or simply relocating to a better space, our team provides the expertise and manpower you need to move with confidence. No guesswork. No wasted time. Just reliable commercial moving services you can count on.
Contact E-Logic Moving today for a custom quote or to speak with our relocation experts.
